7. If Commissions = Y, enter the expense account and cost center for this broker commission expense account. The account defaults from Ledger Options and Sales Category.
Note: Press F3 to display a list of cost centers and list of accounts. You may choose an expense account and cost center from the aforementioned lists.
8. At the Collect Sales Only field, specify whether you want the commissions for this broker to be paid based on payments received from your customer (Y=Yes) or paid when earned (N=No).
9. Specify how sales commissions are calculated, by allowing the exclusion of commission type price exceptions for sales reps, brokers or both.
Press F3 and a Select An Accrual Exclusion window will appear. Select from the following options:
- N = None – No exclusions
- B = Broker Only – Exclude broker commission accruals only
- S = Sales Rep Only – Exclude sales rep commission accrual only
- X = Broker and Sales Rep – Exclude both broker and sales rep accruals
10. A Select A Commission Type window will appear. Select a the commission type from the window, or use the PROFILE LIKE ANOTHER (if there are no commission types defined for the broker) in order to copy another broker's commission types and rates.
11. The following fields default onto the page based on the commission type selected:
- Commission Type – The commission type selected
- Commission Desc – This field is the commission type description for the commission type selected
- Method – This is the method used to calculate commissions based on the commission type selected
- Apply As – This is the method of commission level application based on the commission type selected.
12. Specify the levels (1-5) for calculating multiple payment level commissions. If you do not wish to use all levels, type 9999999 in the next level field to signify that there are no more levels desired.
13. For each level, enter the rate to be used to determine the amount of commission. Enter 0.00 if the type does not apply. If you are using percentage based commissions, enter the per pound cap.
14. At the Add field, add an incentive rate for prompt collection of sales and payment within a defined number of days, if desired.
15. At the Subtract field you may also add a rate to subtract a penalty for slow collection of sales and payment after a defined number of days.
16. Command options will appear:
- Modify – Select Modify to make changes to payment levels, payment rates, incentive rates, and penalty rates.
- Clear(X) – Select Clear(X) to reset the commission levels to zero.
- Exit to Commission Types – Select Exit to Commission Types to define the next commission type.
17. When you are done entering information/resetting commission levels to zero, or modifying payment levels, payment rates, incentive rates, and penalty rates, select Exit to Commission type from the command options.
18. A Select A Commission Type window will appear; select EXIT.
19. Command options will appear:
- Add Broker – Select Add Broker to add the broker.
- Change – Select Change to make changes to the broker.
- Contact(K) – Select Contact(K) to add a contact for the broker. See eContact for more information about adding contacts.
- Exit – Select Exit to exit. The following message will display: "Exit without adding? No/Yes.
- Select no if you do not want to exit.
- Select yes to exit and return to the Broker field.
Select Add Broker. The broker has now been added.
Note: All commission types must be defined, even if the rate is zero, or a message will be displayed: "All Commission types must be defined to Update! Press space bar to continue." To do so, select the Change command option and define the commission level or rate for the undefined commission types. Set the level to 999999 and the rate to $0.00 if the commission type does not apply.
